How RecordIQ Handles
Different Case Types
Illustrative workflow examples across personal injury, medical malpractice, and workers' compensation. Each shows the typical document pipeline and the RecordIQ modules that apply to it.
These are illustrative example workflows, not documented customer deployments. Metrics shown are from RecordIQ's internal QA scorecard against engineered ground-truth test documents. Actual performance depends on document quality, volume, and firm configuration. Outputs are designed for professional review and validation.
Example: Personal Injury Record Review
Typical Case Type
Personal injury cases commonly involve 500 to 2,000 pages of medical records per matter, gathered from hospitals, clinics, imaging centers, and physical therapy providers. Firms handling auto accidents, slip-and-falls, and workplace injuries across multiple jurisdictions typically process high case volumes with consistent document patterns.
Common Challenges
Manual chronology building on this record volume is labor-intensive: paralegals read every page and hand-transcribe dates, providers, and treatments into spreadsheets. Cases in the 1,500-page range can take multiple days each. Downstream demand-letter work stalls until the chronology is complete, creating a cascading delay in settlement timelines.
How RecordIQ Handles It
RecordIQ covers the extraction and structuring phases with the following modules:
Internal Test Metrics
- 10,000 pages processed across all 33 analysis modules in the test harness
- 104 of 104 processing operations completed in internal QA
- 141 of 141 ground-truth validation checks passed against engineered test documents
- Processing time in testing: minutes per case vs. days of manual work on similar volume
- Illustrative paralegal-time cost model: 40 hrs/week × $35/hr × 2 paralegals = ~$72,800/yr in labor exposure that this workflow addresses
- Actual firm savings depend on case volume, paralegal rates, and current workflow
In internal testing on engineered test documents, RecordIQ structured 1,000 pages of medical records into chronological summaries in minutes — work that typically takes a paralegal team days. Outputs are designed for professional review and validation.
— RecordIQ Internal QAin test harness
Paralegal Time Savings
passed in internal QA
per test run
Example: Medical Malpractice Record Review
Typical Case Type
Medical malpractice matters commonly involve 5,000 to 10,000 pages of records per case, spanning multiple hospitals, specialist consultations, diagnostic imaging, surgical records, and post-operative care notes. Each case requires exhaustive provider identification for deposition planning and standard-of-care analysis.
Common Challenges
Provider encounters buried in dense records are easy to miss in manual review, particularly in progress notes, consultation reports, and handwritten orders. Missed providers and treatment gaps can weaken standard-of-care arguments at deposition if opposing counsel surfaces them first. Published legal-tech and paralegal-association studies have reported manual miss rates in the high single-digit-to-low-double-digit range on dense multi-hospital records.
How RecordIQ Handles It
RecordIQ's analysis suite structures the extraction phase to surface the data points manual review tends to miss:
What RecordIQ Extracts
- Providers with credentials recognized (M.D., D.O., D.P.T., N.P., P.A. — 15+ credential types)
- Facilities normalized with RapidFuzz matching to handle OCR variations and spelling differences
- Treatment gaps flagged using a configurable day-threshold (defaults to 30 days)
- ICD-10 and CPT codes extracted with confidence scoring (high/medium/low) for standard-of-care and billing analysis
- 21 page classification categories applied (operative report, progress note, radiology, discharge summary, and more)
- Findings are designed for professional review — attorneys and paralegals verify surfaced items before relying on them in deposition prep
In validation testing against multi-thousand-page engineered test documents, RecordIQ's ground-truth QA (141/141 checks) exercises provider extraction, ICD-10 identification, and gap detection across the document types typical in medical malpractice matters. Outputs are designed for professional review.
— RecordIQ Internal QACategories
Types Recognized
Identified
No PHI Transmitted
Example: Workers' Compensation Record Processing
Typical Case Type
Workers' compensation firms often outsource medical record review to third-party vendors charging per-page fees. Published legal-tech pricing data places typical outsourced review at roughly $1.00 per page, which means a caseload generating ~50,000 pages per year translates to ~$50,000 in annual record-review spend — with limited control over turnaround time, accuracy, or data security.
Common Challenges
Outsourced record review typically introduces three recurring issues: multi-day turnaround times that can delay claim responses; sensitive medical records leaving the firm and being processed on external systems; and inconsistent output quality that still requires paralegal verification, partially offsetting the outsourcing savings.
How RecordIQ Handles It
RecordIQ processes records on-device with a single desktop application, using these modules:
How RecordIQ Changes the Cost Structure
- No per-page fees — unlimited pages on a flat annual license
- Turnaround from multi-day outsourced cycles to minutes of on-device processing on the same record volume
- All records processed locally — no document data transmitted off the device during processing
- Designed for HIPAA-aligned workflows: AES-256-GCM encryption on all output, tamper-evident audit logging
- Lost Wage Calculator handles overtime, shift differentials, and partial disability in its calculations
- Cost-reduction potential depends on the firm's current outsourcing spend; see the illustrative model below
RecordIQ processes records at $0/page with AES-256 encryption and runs entirely offline — removing per-page outsourcing fees and the external-transmission component of cloud-based record review workflows.
— RecordIQ Internal QAflat annual license
No PHI transmitted
encryption
BAA available
See RecordIQ in Action
The workflows above are illustrative. Request a demo to see RecordIQ run against your own records.